SaaS companies often grapple with unique budgeting challenges, such as fluctuating revenues, the need for precise forecasting, rapid product development cycles, and predicting churn. As your business grows, the complexity of financial planning and analysis (FP&A) increases even more.
Wrestling with spreadsheets for budgeting is labor-intensive, time-consuming, and prone to error. Traditional spreadsheets just can’t keep up. A lot of your bandwidth is lost to manual, repetitive tasks, reducing operational efficiency and revenue generation.
Additionally, a lack of real-time data, security concerns, and ineffective collaboration prevents businesses from making informed, timely decisions. This results in inefficiencies and missed opportunities in fast-paced environments.
Modern SaaS budgeting tools go beyond number crunching and solve these challenges for you—they automate workflows, provide real-time insights, and offer collaboration features—by streamlining your process and adapting to your evolving needs.
This article highlights the top nine SaaS budgeting and forecasting software options in 2025, along with their key features, pros, cons, and pricing details.
Let's dive in.
Imagine having a feature-packed tool that your team can’t use because it’s too complicated to navigate. A tool’s features are only as valuable as its ease of use.
That’s why the ideal SaaS budgeting software strikes the perfect balance between robust functionality and user-friendly design.
Here are a few core features that determine the effectiveness of your SaaS budgeting and forecasting software.
|
Tool |
Ease of implementation |
Advanced analytics |
User-friendliness |
Tailored for SaaS |
|
Limelight |
Rapid deployment with smooth onboarding, allowing companies to get up and running quickly without extensive IT involvement. |
In-depth financial analysis, scenario modeling, real-time reporting |
Intuitive interface, making it accessible to users with varying levels of technical expertise. |
Yes |
|
Vena |
Implementation process is moderate; requires some setup |
Real-time insights and reporting |
User-friendly, for those accustomed to Excel |
No |
|
Datarails |
Easy to set up |
Limited capabilities; still offers valuable insights for budget management |
Intuitive |
No |
|
Workday Adaptive Planning |
Moderate ease of implementation due to its comprehensive features; could require more time and resources upfront |
Supports complex forecasting and modeling |
Not as user-friendly as other SaaS budgeting tools |
Yes |
|
Anaplan |
Moderate ease of implementation due to its extensive functionality; organizations may require dedicated resources to fully leverage its capabilities effectively during setup |
Sophisticated reporting, modeling, and scenario planning |
Moderately complex |
No |
|
Oracle PBCS |
Moderate ease of implementation due to its robust features |
Real-time reporting, detailed forecasting |
Moderately complex interface |
No |
|
Mosaic |
Easy setup |
Advanced capabilities are fewer; not many customizations in reporting |
Intuitive interface |
Yes |
|
Cube |
Easy setup |
Powerful modeling functions enable detailed scenario planning |
Intuitive interface |
Yes |
Let’s dive deeper into the key features, advantages, disadvantages, and pricing structure of each of the nine SaaS budgeting tools.
Best for mid-sized to large SaaS companies looking for advanced analytics and collaborative tools.
Limelight is a budgeting and forecasting software for SaaS companies, designed to streamline financial planning and enhance collaboration. Its unique integration capabilities with various ERP systems and intuitive interface empower finance teams to make informed, data-driven decisions efficiently. Whether you’re an early-stage SaaS startup or an established company, Limelight adapts to your business’s needs and scales as you grow.
|
Pros |
Cons |
|
Easy to implement and use (source) |
Limited formatting options for charts (source) |
|
Automatic data imports from the accounting system save time and improve accuracy (source). |
Processing time can be longer for complex reports (source). |
|
Customized reporting for companies based on their specific needs (source) |
|
|
Effortlessly analyze data by slicing, dicing, and filtering specific data sets to uncover key insights (source) |
|
|
Speedier budgeting, forecasting, and reporting with collaborative tools (source) |
|
|
Excellent customer support (source) |
Limelight’s pricing starts at $1,400 monthly, based on a subscription model. You can start with as few as 5 users and scale up with additional licenses as your organization grows.
Discounts are available for volume purchases. Limelight’s ready-to-go FP&A packages are offered at a one-time, fixed fee.
Limelight’s pricing includes unrestricted functionality and data usage, ensuring scalability and cost-efficiency for organizations of all sizes.
Best for companies looking to automate spreadsheets
Vena is a budgeting software that helps SaaS companies with integrations across multiple data sources, including Microsoft 365, to enhance financial planning and reporting. Its capabilities streamline operational processes while enabling strategic decision-making.
|
Pros |
Cons |
|
Makes complex data from multiple sources organized and workable (source) |
The platform slows down while handling large volumes of data (source). |
|
Fosters collaboration across teams, allowing multiple team members to work on financial planning simultaneously, thus improving efficiency (source) |
Complex software with a high learning curve; initial setup of workflows and integrations, particularly for large organizations, can be time- consuming. (source and source). |
|
The user interface occasionally experiences glitches (source). |
Vena offers two pricing plans:
Contact the Vena team for pricing details.
G2: 4.6/5 (323 reviews)
Trustradius: 8.6/10 (353 reviews)
Best for SaaS startups looking to have more functionalities within Excel
Datarails enhances traditional Excel capabilities to streamline financial planning and analysis. Its unique integration capabilities allow organizations to automate data consolidation and reporting, significantly improving efficiency and accuracy in the budgeting process.
|
Pros |
Cons |
|
The automated collation of data in one place saves time and ensures accuracy (source). |
Limiting reporting capabilities (source) |
|
Consolidated reporting saves time (source). |
The dashboard isn't user-friendly (source). |
Datarails does not provide specific pricing information on its website. Pricing is available upon request and is likely tailored based on the size of the business and the level of service required.
G2: 4.6/5 (162 reviews)
Capterra: 4.7/5 (95 reviews)
Best for scaling enterprises
Workday Adaptive Planning is a cloud-based budgeting software that empowers SaaS companies to enhance their financial planning and forecasting processes. Its unique capabilities facilitate agile budgeting, allowing organizations to adapt quickly to changing business environments.
|
Pros |
Cons |
|
Users can easily adjust their plans and forecasts in real-time to adapt to changing business conditions, thus supporting agile forecasting (source) |
Initial setup and customization is time-consuming and complex; it involves a steep learning curve (source) |
|
Excel integrations help create reports at scale (source) |
Formulas and calculations can be tricky to manage without extensive training (source, source) |
|
Allows teams to collaborate seamlessly in real-time (source) |
The user interface is complex. (source) |
Workday offers two pricing plans:
Contact the Workday Adaptive Planning sales team for a quote.
G2: 4.3/5 (272 reviews)
Trustradius: 8/10 (361 reviews)
Best for large to enterprise-level SaaS companies that require advanced capabilities
Anaplan provides a unique connected planning platform that integrates financial and operational data. Its capabilities enable organizations to enhance agility and accuracy in budgeting, forecasting, and reporting.
|
Pros |
Cons |
|
The user experience is easy to set up, enjoyable to use, and supports a wide range of graphical displays. (source) |
There is room for improvement in the UX to enhance usability. Additionally, some Excel functionalities are missing, requiring workarounds. (source) |
|
Offers great flexibility for planning (source) |
Performance declines while processing bigger models. (source) |
|
The tool can be customized to cater to a business’s unique needs. (source) |
Reporting with multiple dimensions becomes complex. (source, source) |
Anaplan offers customized pricing based on a business's specific needs, including the number of users, modules, and data volume. Contact the sales team for pricing details.
G2: 4.6/5 (391 reviews)
Trustradius: 8.7/10 (514 reviews)
Best for enterprises with large volumes of data
Oracle Planning and Budgeting Cloud Service (PBCS) offers a cloud-based solution that eliminates infrastructure barriers and accelerates deployment. Its unique capabilities include seamless integration with existing Oracle systems and robust forecasting tools, enabling organizations to enhance their financial planning processes effectively.
|
Pros |
Cons |
|
More controlled financial management (source) |
The user interface and user experience could be improved (source) |
|
Consolidated data eliminates the hassles of working with multiple linked spreadsheets (source) |
Customized reports are time-consuming and require an internal expert's support (source) |
Pricing information isn’t publicly available. Contact the sales team for a quote.
G2: 4.2/5 (66 reviews)
Best for small to mid-sized SaaS companies looking for collaborative budgeting capabilities
Mosaic is a finance platform tailored for SaaS companies, offering real-time data integration and collaborative budgeting capabilities. Its approach combines advanced analytics with user-friendly dashboards, making financial management more efficient and accessible across teams.
|
Pros |
Cons |
|
Quick integration with Netsuite, SFDC, and Maxio, creating a single source of truth for the entire organization (source) |
Limited ability to customize charts and tables within the tool (source) |
|
Great visibility into expense and headcount tracking (source) |
Insufficient customization capabilities for reporting (source) |
|
Timely customer support (source) |
Collaboration across teams is tricky (source) |
Mosaic offers three pricing plans:
Contact the Mosaic sales team for a quote.
G2: 4.7/5 (208 reviews)
Software Advice: 4.8/5 (48 reviews)
Best for SaaS businesses that require user-friendly, Excel-integrated budgeting
Cube is a spreadsheet-native budgeting software designed to enhance FP&A for SaaS companies. Integrations with Excel and Google Sheets allow finance teams to leverage familiar tools while automating data consolidation and reporting processes.
|
Pros |
Cons |
|
Fast and easy implementation (source) |
Google Sheets add-ons are slow and time out with large queries (source) |
|
Easy template creation to streamline routine financial reporting (source) |
Limited ability to handle complex calculations and large-sized dimensions (source) |
|
Responsive customer support (source) |
Lacks headcount planning capabilities to be an effective end-to-end SaaS budgeting platform (source) |
Cube’s pricing varies for each company, based on features that fit their requirements. Contact Cube’s sales team for a customized quote.
G2: 4.5/5 (118 reviews)
Trustradius: 9/10 (62 reviews)
When choosing a SaaS budgeting tool, look for specific features that cater to the unique needs of your SaaS business. Here are four critical features to look for:
A user-friendly interface enables easy navigation for all team members without wasting time and resources on extensive training. An easy-to-use tool allows for quicker adoption and minimizes errors. Hence, SaaS finance teams can focus on analysis rather than struggling with complex software.
Different stages of growth in a SaaS company require different budgeting capabilities. Startups may need basic budgeting tools. Enterprise companies require advanced forecasting and scenario planning capabilities.
Consider choosing a scalable solution that aligns with your company’s immediate needs while being adaptable for future growth.
Make sure the SaaS budgeting and forecasting software seamlessly integrates with your existing tech stack—CRM, billing, and ERP systems. Good integration enables real-time data updates, reduces manual entry, and frees up time for more important tasks. This ensures your financial planning is always accurate and up-to-date, supporting better decision-making.
Look for tools that provide features tailored to subscription-based models, such as tracking monthly recurring revenue (MRR), annual recurring revenue (ARR), and churn rates. These metrics help SaaS companies understand their financial health and make strategic decisions.
Focusing on these features helps you as a SaaS business select a budgeting tool that not only meets your current needs but also supports your future growth.
Limelight offers purpose-built budgeting solutions for high-velocity SaaS teams.