Effective budgeting is vital for nonprofit organizations, ensuring transparency, compliance, and mission alignment amidst complex financial and accounting demands. Unlike for-profits, most nonprofits face challenges like restricted donations, tracking diverse funding sources, and maintaining precise records under rigorous public inspections.
Nonprofit accounting software streamlines fund accounting, financial health, and reporting requirements while meeting regulatory standards.
In this article, we took the liberty to list the top 10 budgeting software solutions for nonprofits in 2025, showcasing how these tools empower nonprofits to achieve operational excellence and maintain their commitment to transparency and accountability.
Importance of Budgeting Software for Nonprofits
Nonprofit accounting has unique budgeting needs compared to for-profit accounting. While for-profits prioritize revenue and profit through sales and investments, nonprofits focus on social services and cost reduction, relying primarily on donations, grants, and occasional service revenue.
Here are key reasons highlighting the importance of budgeting software for nonprofits:
1. Comprehensive Financial Tracking
Budgeting software is designed to track income, maintain grant records, and track donations and services. It provides detailed insights into resource allocation, enabling nonprofits to manage funds efficiently across programs and operations.
This functionality ensures transparency and helps organizations meet internal objectives and external reporting requirements precisely.
2. Automated Data Consolidation
Budgeting tools automate data entry and integrate with financial systems, consolidating information efficiently. By eliminating repetitive tasks and reducing errors, they save time and resources.
Nonprofits can focus on strategic goals while maintaining accurate financial records without the burden of manual processes or disparate data sources.
3. Advanced Forecasting
Real-time data insights in budgeting software help nonprofits anticipate future financial needs. These tools support strategic planning by identifying trends, projecting expenses, and optimizing fund allocation.
This foresight enables organizations to adapt to changing circumstances while ensuring sustainable operations aligned with their mission.
4. Financial Accountability
Transparency is vital for nonprofits to maintain trust. Nonprofit accounting software generates precise financial reports, ensuring compliance with regulatory standards and donor expectations while meeting the reporting requirements.
By fostering accounting needs, the best nonprofit accounting software helps organizations build stakeholder confidence and demonstrate effective stewardship of restricted funds of a nonprofit.
5. Improved Collaboration
Modern budgeting platforms offer scalable accounting software to support team access to financial data, allowing multiple users to collaborate simultaneously.
This must-have feature ensures departments align on financial priorities and improves overall decision-making. Enhanced team collaboration leads to a unified approach to achieving the objectives of large nonprofit organizations.
6. Cost Control
Budgeting software helps nonprofits monitor spending and maintain financial health. Nonprofit accounting software like Limelight can help organizations identify cost-saving opportunities by tracking real-time budgets and avoiding overspending.
Limelight offers excellent budgeting options for organizations.
You can watch what Braxton Cahiill, Controller at Community Initiatives has to say about using Limelight for their nonprofit budgeting requirements.
Top 10 Budgeting Software Solutions for Nonprofits in 2025
Managing finances in nonprofit organizations is uniquely complex, with priorities like transparency, compliance, and accountability taking precedence over profit.
Relying on spreadsheets can be error-prone and time-consuming, making nonprofit budgeting software indispensable.
This table briefly outlines the best nonprofit budgeting software solutions in 2025, showcasing their features and benefits:
Budgeting Software |
Customer Support |
Implementation Support |
Compliance & Reporting |
Limelight |
Extensive support, including demos, email contacts, and individual support on customer portals |
Provides dedicated pre-built solutions for the nonprofit industry |
Extensive reporting solutions are available |
Vena |
Offers extensive customer support, from support sessions to call support Provides standard and premium support plans |
Implementation takes time, as no dedicated solution is available for the nonprofit industry |
Uses Excel on the front end to maintain a user-friendly interface and offer detailed reporting |
Workday Adaptive Insights |
Offers many options for customer support and problem resolutions |
Offers dedicated solutions for the nonprofit industry |
Provides detailed options for reporting and analytics |
Prophix |
Real-time support is available for problem redressal |
Offers dedicated solutions for the nonprofit industry |
Provides many options for reporting and analytics for all members of the team |
Cube |
Basic customer support with a form submission |
Offers customized FP&A solutions for the nonprofit industry |
Unique reporting and analytics solutions |
Let’s delve further into the details of these top nonprofit budgeting software and more.
1. Limelight
Limelight stands out as a powerful budgeting software tailored to address the complexities of nonprofit financial management.
Its real-time data integration and advanced analytics provide nonprofits with the tools to manage restricted funds, streamline donor reporting, and ensure compliance. In addition, it enhances nonprofit financial planning accuracy and efficiency.
In January 2024, Limelight launched its new analytical engine. This cutting-edge enhancement allows teams to create models to improve financial position, forecasts, budgeting capabilities, and financial reporting requirements.
Communication Service for the Deaf, a nonprofit organization in Austin, Texas, used Limelight for efficient financial management, replacing cumbersome Excel workflows. The platform’s real-time data integration, advanced analytics, and Excel-like interface enabled streamlined donor reporting, restricted fund tracking, and compliance.
Limelight empowered CSD with confidence, collaboration, and strategic decision-making for a more significant impact.
Take a quick product tour now to learn how Limelight can help you.
Limelight Key Features
- Real-Time Data Integration: Connects seamlessly with accounting/ERP systems, ensuring consistent and accurate insights, enabling organizations to access up-to-date financial data for improved decision-making and operational efficiency
- Interactive Dashboards: Visualise trends with bar charts, line graphs, and gauges, enabling teams to explore data, share insights, and make informed decisions quickly and effectively
- Scenario Planning: Model multiple financial scenarios to align with strategic goals, adapt to market changes, and prepare for various outcomes in seconds
- Driver-Based Planning: Leverages data to identify profitability drivers, streamline the budgeting process, and enhance forecasting accuracy while mitigating risks and supporting sustained organizational growth
- Workforce Planning: Integrates with HR systems to monitor headcounts, track resources, and forecast staffing needs, ensuring strategic workforce allocation and enhanced planning capabilities
- Automated Roll-Ups: Consolidates financial data instantly, reducing manual work and ensuring quick, reliable aggregation for seamless budgeting and forecasting processes
- Advanced Data Visualization: Enables deep data exploration by slicing, dicing, and drilling to uncover actionable financial reports, offering contextual clarity for informed decision-making
- Collaboration Tools: Provides shared data access for teams, fostering collaboration, improving alignment on financial goals, and promoting organizational cohesion
- Regulatory Compliance Support: Produces accurate financial reports to maintain transparency, ensuring accountability to stakeholders, regulatory bodies, and donors while building trust
- Scalable Platform: Adapts to growing organizational needs, offering unrestricted functionality and seamless performance for businesses of all sizes
Limelight Pros
- ERP integration ensures seamless data flow and consistency across financial systems
- Enhanced data security protects sensitive nonprofit financial records
- The intuitive user interface enables quick adoption and efficient use by nonprofit teams
- Offer highly customizable reports to provide extensive accounting features
- Prebuilt non-profit FP&A templates (https://www.golimelight.com/industries/non-profit)
Limelight Cons
- Initial implementation can be resource-intensive for smaller organizations
Limelight Pricing
Limelight’s pricing begins at $1,450 monthly on a subscription basis, accommodating as few as five users and scaling seamlessly with additional licenses as your organization expands.
Discounts are offered for bulk purchases and nonprofit organizations.
Ready-to-use FP&A packages are available at a fixed, one-time fee.
The pricing covers unrestricted accounting features and data usage, ensuring scalability and cost-effectiveness for organizations of all sizes.
Limelight Ratings & Reviews
Limelight receives high praise for its functionality and ease of use, making it a top contender for nonprofit financial planning:
- G2: 4.7/5
- TrustRadius: 4.5/5
2. Vena
Vena is a budgeting solution that combines familiarity with Excel’s interface and robust financial planning tools. It simplifies the budgeting process by offering intuitive workflows, enabling nonprofits to create detailed budgets tailored to their unique requirements.
Vena also supports forecasting by showing how changes to key drivers impact financial performance.
Vena Key Features
- Data Access Control: Manage permissions for enhanced security
- Automation With Visual Workflows: Simplifies recurring budgeting tasks
- CRM Integration: Connects seamlessly with tools like Salesforce, Microsoft Dynamics, and HubSpot
- Centralized Database: Provides a unified view of your organization’s assets
- Flexible Reporting: Offers customizable reports options to meet nonprofit needs
Vena Pros
- Links to various ERP systems, enabling efficient business partnering
- Excel-like interface simplifies adoption
Vena Cons
- Not tailored explicitly for nonprofits, requiring customization to fit unique needs
- Implementation can be time-consuming (up to 8 months)
Vena Pricing
Vena offers two pricing plans:
- Professional - includes Vena platform, customer success manager, standard support, and customer portal
- Complete - includes everything in Professional, plus Vena Insights, premium support, sandbox environment, and expert managed services.
Vena offers special pricing for not for profit organizations, which can be discussed with an expert.
Vena Ratings & Reviews
TrustRadius: 8.6/10 (351 reviews)
G2: 4.6/5 (315 reviews)
3. Workday Adaptive Insights
Workday Adaptive Insights is a budgeting and planning solution to streamline nonprofit financial processes. It integrates advanced financial planning features like real-time forecasting, scenario modeling, and collaboration tools, making it suitable for organizations managing complex budgets.
This software is useful for nonprofits already utilizing other Workday tools as it integrates seamlessly within the ecosystem.
Workday Adaptive Insights key features
- Budgeting and Forecasting: Build and manage daily forecasts and budgets based on real-time data
- Scenario Modeling: Evaluate multiple “what-if” scenarios using AI-driven simulations to plan for diverse financial outcomes
- Custom Reporting and Analytics: Generate detailed financial analytics to improve decision-making and reporting accuracy
- Collaborative Strategic Planning: Enable teams to align goals and plan effectively with tools supported by machine learning
- Workforce and Operational Planning: Align resource allocation with organizational needs, headcount, and project cost management
Workday Adaptive Insights Pros
- Robust automation of financial reporting reduces manual effort, enhancing efficiency
- Tailored industry-specific templates simplify budgeting, making the planning process more effective
- Seamless integration with Workday’s suite creates a unified financial ecosystem for better operations
Workday Adaptive Insights Cons
- High implementation costs can be prohibitive for smaller nonprofits.
- A steep learning curve requires advanced technical knowledge during the setup phase.
Workday Adaptive Insights Pricing
Workday Adaptive Insights offers the following plans:
- Workday Adaptive Planning - connects with any ERP or GL, unlimited versions, and unlimited what-if scenarios (pricing not revealed publicly)
- Workday Adaptive Planning Close & Consolidation - includes Workday Adaptive Planning, plus close and consolidation capabilities, connects with any ERP or GL, and unlimited what-if scenarios.
A 30-day free trial is also offered, which includes a guided walkthrough of core planning capabilities, and a step-by-step guide for planning, reporting, and dashboards.
Workday Adaptive Insights Ratings & Reviews
4. Prophix
Prophix is a budgeting platform designed for nonprofits. It streamlines financial processes, offering planning, forecasting, and reporting tools. Nonprofit teams can simplify financial management, manage budgets accurately, and make informed decisions to support their mission.
Prophix Key Features
- Real-Time Insights: Offers real-time insights and analysis of nonprofit budgets
- Budget Forecasting: Provides budget forecasts for complex and uncertain funding for nonprofits
- Reporting Automations: Offers automation for report generation and distribution of administrative tasks
- System Integration: Offers integration with many ERP and CRM solutions
Prophix Pros
- Excellent support with implementation, development, and general customer support
- Simple and effective data management; large customer resource pool
Prophix Cons
- Integrating Prophix with other ERP or CRM solutions is problematic.
- Graphs and charts have limited functionality and capabilities.
Prophix Pricing
Prophix does not disclose its pricing model publicly but provides a call-to-ask pricing model.
Prophix Ratings & Reviews
5. Cube
Cube relies heavily on spreadsheets like Microsoft Excel or Google Sheets for budgeting. By automating data consolidation and offering multi-scenario analysis, Cube empowers nonprofit finance teams to efficiently manage budgets, simulate different financial conditions, and improve decision-making while maintaining the familiarity of traditional spreadsheet tools.
Cube Key Features
- Seamless Spreadsheet Integration: Automatically connects with Microsoft Excel and Google Sheets for enhanced functionality
- Multi-Scenario Analysis: Enables nonprofits to simulate diverse financial scenarios and plan accordingly
- Automated Data Consolidation: Simplifies gathering and organizing data from multiple sources
Cube Pros
- Automates data consolidation, significantly reducing manual effort and improving accuracy
- Responsive customer support
Cube Cons
- Limited advanced analytics may not meet the requirement for in-depth financial insights
- Pricing may be prohibitive for smaller nonprofits with limited budgets
Cube Pricing
Starts at $2,000 per month
Cube Ratings & Reviews
- G2: 4.5/5 (118 reviews)
- TrustRadius: 9.0/10 (62 reviews)
6. Planful
Planful is a cloud-based financial management platform tailored to nonprofit organizations. It simplifies budgeting, reporting, and planning, helping nonprofits reduce reliance on manual processes and improve efficiency.
While Planful supports effective decision-making, it may only partially meet the needs of larger nonprofits, requiring advanced financial consolidation and detailed reporting capabilities.
Planful Key Features
- Financial Close Management: Offers automations and acceleration for the financial month-end process
- Cash Flow Forecasting: Gives helpful forecasts for future cash flows. Essential for nonprofits
- Robust Reporting Solutions: Provides consolidation, reporting, and budget planning in a single software
Planful Pros
- Intuitive UI provides a web-based, user-friendly interface for easy navigation
- Quick and easy to integrate
- Budgeting, reporting, and forecasting are all in one product, and with a few key drivers, users can plan complex budgets.
Planful Cons
- No trial is available for nonprofits to test the software before purchasing
- Less versatile planning by vendor; if you have very complicated revenue streams that require many pieces, it can be difficult to build and maintain them.
Planful Pricing
Planful does not publicly offer its nonprofit budgeting software’s pricing model.
Planful Ratings & Reviews
- G2: 4.3 /5 (433 reviews)
- TrustRadius: 7.8/10 (221 reviews)
7. Jedox
Jedox is a flexible financial planning and performance management platform tailored to help nonprofit organizations streamline their budgeting, forecasting, and reporting processes. With its Excel-like interface, no-code AI capabilities, and seamless data integration, Jedox empowers nonprofit finance teams to optimize their financial operations and make data-driven decisions to support their mission.
Jedox Key Features
- Excel Similarity and Add-in: Utilises familiar Excel tools to help nonprofit teams quickly adopt the platform and collaborate securely with stakeholders
- AI-Assisted Budgeting: Streamlines nonprofit budgeting tasks with AI-powered, no-code tools that simplify forecasting and reporting, saving time and effort
- Self-Service Data Integration: Harmonises data from diverse sources, allowing nonprofits to create a consistent, manageable digital twin of their operations for better budget planning
Jedox Pros
- Handles large datasets with flexibility for easy modifications; connect Jedox with SQL databases and also make input files in Excel and upload it in Jedox
- Efficient customer support aids users in navigating challenges and provides helpful insights.
Jedox Cons
- The method of expanding from summary to detailed in the reports is clunky.
- Relies on a stable internet connection for optimal functionality
Jedox Pricing
Jedox does not provide publicly available pricing models but offers three pricing tiers:
- Business - includes Full Users and features Jedox Basic Models. You can add more user types: Full Users, Planners and Viewers; and select Jedox Premium Models or features such as connectors to your ERP, CRM or BI system, sandbox system plus performance and support upgrades.
- Professional - includes all Business package features plus premium Enterprise add-ons such as test-system, additional enterprise-level security features, premium cloud onboarding services and the Jedox AIssisted™ Planning and Forecasting model.
- Performance - for large concurrent user counts and complex planning models.
Jedox Ratings & Reviews
8. Datarails
Datarails is a financial planning and analysis (FP&A) platform designed to automate financial reporting and planning. Integrating seamlessly with Microsoft Excel allows finance teams to use their familiar spreadsheets while benefiting from the platform’s automation capabilities.
This enables them to spend less time gathering data and more time analyzing it to drive strategic decision-making. With features like reporting automation, data consolidation, and advanced analytics, Datarails empowers finance teams to answer critical business questions such as increasing revenue and reducing costs.
Datarails Key Features
- Excel Integration: Allows seamless integration with Excel to leverage familiar workflows while automating data aggregation and analysis
- Automated Reporting: Automates the preparation of financial reports, helping finance teams reduce the time spent on manual processes
- Centralized Financial Data: Consolidates data from various systems to offer a unified view for accurate forecasting and budgeting
- Real-time Analytics: Provides real-time data and analysis, enabling teams to make informed decisions faster
- Customizable Dashboards: Create tailored financial dashboards to visualize key metrics and KPIs easily
- Collaboration Tools: Facilitates collaboration between finance teams and other departments, improving transparency and workflow
Datarails Pros
- Offers reporting and dashboard creation flexibility, ensuring the platform can adapt to specific business needs.
- Intuitive design makes it accessible for finance professionals and non-financial team members.
Datarails Cons
- Some users report a steep learning curve, especially when dealing with complex formulas and advanced features
- There are some constraints around the types of dashboards that can be created, especially regarding advanced visualizations
Datarails Pricing
Datarails does not provide specific pricing information on its website. Pricing is available upon request and is likely tailored based on the size of the business and the level of service required.
Datarails Ratings & Reviews
- G2: 4.7/5 (156 reviews)
- Software Advice: 4.8/5 (89 reviews)
9. Anaplan
Anaplan is a powerful cloud-based platform designed for business planning and performance management. It enables organizations to execute financial, operational, and sales plans by integrating and analyzing data in real-time.
Known for its in-memory calculation engine, Anaplan is favored by companies looking to streamline their decision-making processes, improve collaboration, and enhance their forecasting abilities. The software supports various use cases across finance, sales, supply chain, and human resources, with the flexibility to scale from small teams to large enterprises.
Anaplan Key Features
- Real-time Calculation Engine: Ensures instant updates and calculations, allowing for up-to-the-minute data accuracy
- Scalability: Suitable for small teams and large enterprises, with flexible model-building capabilities
- Cloud-Based Platform: Facilitates seamless collaboration across departments and geographies with real-time data access
- Advanced Forecasting and Scenario Planning: Supports complex scenario modeling, helping businesses simulate potential outcomes and optimize decision-making
- Integration Capabilities: Easily integrates with other enterprise systems like Salesforce, ERP, and financial tools to centralize data and improve operational efficiency
- Customizable Dashboards: Provides tailored views for different user roles, allowing businesses to visualize and analyze data based on specific needs
Anaplan Pros
- The platform is relatively easy to learn, and its intuitive interface mimics the structure of a spreadsheet, making it user-friendly
- Anaplan’s in-memory calculation engine enables quick and accurate data processing, providing instant insights for better decision-making
Anaplan Cons
- While the platform is user-friendly, it requires a steep learning curve during the initial setup and configuration, which may necessitate external expertise
- Some users report difficulties integrating Anaplan with specific third-party systems, requiring additional configuration or support
- The platform’s reporting capabilities are often considered lacking compared to specialized BI tools like Tableau or Excel
- Some users have found the interface difficult to navigate, with specific features not being as intuitive as expected
Anaplan Pricing
Anaplan offers customized pricing based on the business's specific needs, including the number of users, modules, and data volume. The platform does not list a fixed price publicly but generally works on a subscription model. The cost can be high, especially for larger organizations that need extensive functionalities and data storage.
Anaplan Ratings & Reviews
- G2: 4.6/5 (388 reviews)
- Software Advice: 4.3/5 (27 reviews)
10. Jirav
Jirav is a budgeting tool that caters to nonprofits of all sizes, offering comprehensive financial planning, real-time forecasting, and scenario modeling. Its flexibility and ease of use makes it useful for organizations looking to improve operational efficiency while simplifying their budgeting and financial processes.
Jirav Key Features
- Real-Time Forecasting: Provides up-to-date insights for dynamic budget planning
- Comprehensive Budgeting Tools: Enables nonprofits to create, control, and adapt their budgets
- Scenario Modeling: Supports preparation for diverse financial outcomes
Jirav Pros
- User-friendly interface simplifies budgeting for non-technical teams
- Strong customer support ensures smooth implementation and usage
- Customizable dashboards align with specific nonprofit needs
Jirav Cons
- Limited advanced customization for highly complex budgeting needs
- Feature-rich interfaces may be overwhelming for smaller organizations
Jirav Pricing
Jirav offers two plans:
- Industry Safari:
Plans |
3 scenarios |
Departments |
5 departments |
Users |
5 administrators |
Forecast Duration |
3 years |
Integrations |
Basic |
$20,000+ |
- Strategy Safari:
Plans |
Starting at 5 |
Departments |
Up to 50 |
Users |
Up to 35 administrators |
Forecast Duration |
Starting at 5 years |
Integrations |
Advanced |
Customized quote |
Jirav Ratings & Reviews
How to Choose the Right Budgeting Software for Your Nonprofit
While using budgeting software offers many benefits to nonprofits, it is essential to opt for the right nonprofit budgeting software in order to extract the most out of the chosen software. Here are some key factors nonprofits should research before purchasing nonprofit budgeting software for the FP&A requirements:
Create a List of Features
A nonprofit should build a robust list of features it needs in its budgeting software, depending upon its services and sources of fund acquisition. In general, your list would contain the following features when choosing the best nonprofit accounting software:
- Fund Accounting
- Donor Management
- Grant Management
- Report Generation
- Cash Flow Management
- Basic Accounting Tasks
- Pre-built Templates for nonprofits
- Free version or trial
For example, Limelight’s ready-to-use FP&A software templates for nonprofit organizations offer features like reporting, budgeting, financial analysis, etc., tailored to nonprofit organizations' requirements.
Look for a Product Demo or Free Trial
Cost-effectiveness and reductions are key financial goals in any nonprofit’s operations. Therefore, nonprofits should try the software before dedicating their funds to any particular software or opt for a free plan of the software.
Clarify Pricing
A nonprofit must clarify the pricing of the budgeting software they purchase because of their limited resources. (Subscription is typically annual and many offer nonprofit discounts)There is the software pricing and onboarding / implementation price)
So, the individual handling the purchase on behalf of the nonprofit must clarify the specific costs based on their needs.
Access to Training Support and Resources
It will benefit the nonprofit to choose a software provider that offers essential training to ensure smooth adoption.
Look for software providers that provide helpful resources such as tutorials, webinars, documentation, or an accessible knowledge base to support the nonprofit team.
Limelight: Best Nonprofit Budgeting Software
Limelight is a premier budgeting software for nonprofits, offering extensive financial modeling capabilities. With real-time data integration, customizable financial models, and an intuitive and user-friendly interface, it provides a powerful, seamless solution tailored to nonprofit organizations' unique and diverse needs.
Its advanced ERP integration ensures accurate, efficient financial forecasting, while collaborative features and custom templates empower teams of all scales to work effectively.
Get a personalized demo of Limelight's FP&A software. Book a demo today and revolutionize your budget planning process.